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Privacy Policy

Privacy Policy – Accounting Gem

1. Introduction


Accounting Gem is a tax accountancy and consultancy firm based in Wandsworth, South West London. This Privacy Policy explains how we collect, use, store, and protect personal data in line with UK GDPR and the Data Protection Act 2018.

2. Data We Collect


We collect personal and business information necessary to provide accountancy and consultancy services, including:

  • Contact details

  • Identification information

  • Financial records

  • Tax references and submissions

  • Payroll, PAYE, CIS, VAT, and bookkeeping data

  • Any information required for year-end accounts, Self Assessments, Corporation Tax Returns, and Making Tax Digital (MTD) compliance

3. How We Use Your Data


Data is processed for the following purposes:

  • Delivering tax and accountancy services

  • Preparing and filing statutory returns

  • Managing PAYE, payroll, CIS, and bookkeeping

  • Meeting legal and regulatory obligations

  • Communicating regarding services, deadlines, or compliance requirements

4. Legal Basis for Processing


We process data under the following lawful bases:

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate interests in delivering professional services

  • Consent where explicitly required

5. Data Sharing


We may share data with:

  • HMRC and other regulatory authorities

  • Software providers for tax, payroll, and bookkeeping systems

  • Third-party service providers who support our operations
    Data is never sold to third parties.

6. Data Storage and Security


Data is stored securely using encrypted systems and protected access controls. We retain data only for as long as necessary to fulfil legal and professional obligations.

7. International Transfers


If data is transferred outside the UK, it is protected by appropriate safeguards that comply with UK GDPR.

8. Your Rights


You have the right to:

  • Access your data

  • Request rectification or erasure

  • Restrict or object to processing

  • Data portability

  • Withdraw consent where applicable
    Requests can be made using the contact details below.

9. Cookies and Website Data


If our website uses cookies or analytics tools, these may collect technical information such as IP addresses and browsing data. You can control cookie preferences through your browser settings.

10. Contact Information


For questions about this Privacy Policy or to exercise your data rights, contact:
Accounting Gem
Wandsworth, South West London
Email: gem@accountinggem.com
Phone: +02035764406

11. Updates to This Policy


This Privacy Policy may be updated periodically. The latest version will be available on our website.